In the world of digital asset management, efficient handling of data is paramount. Whether you’re dealing with designs, documents, or various other entities, Active Workspace offers a robust platform to streamline these processes.

Today, we’ll dive into how you can effectively create, revise, and organize data within Active Workspace, focusing on object types, favorites, and the Pin to Home feature.

Understanding Object Types in Active Workspace

In Active Workspace, an “object” is a broad term that encompasses any part, design, document, or entity stored within your system. As you navigate the platform, you’ll encounter thumbnails representing different object types, including:

• Folder
• Item Revision
• Document

If you ever find yourself unsure about an icon, simply open the object and check its Type in the Properties section. This small step can save you a lot of time and confusion, ensuring you always know what kind of data you’re dealing with.

Marking Objects as Favorites

Organizing your frequently accessed items can significantly enhance your productivity. Active Workspace allows you to mark important objects as favorites. Here’s how:

1. Display the object you want to favorite.
2. Click Manage and select Add To Favorites.

This action places a link to the object in the FAVORITES tile on your home page, providing quick access to your most crucial items.

How Items and Item Revisions Interact with Favorites and Home Page

The behavior of items and item revisions in Favorites and Pin to Home depends on the current revision rule of your session. Here’s a breakdown of how it works:

1. Adding an Item to Favorites:

• The Favorites section will display the configured item revision.

1. Adding a Configured Item Revision to Favorites:

• The configured item revision will appear in Favorites.

1. Adding a Superseded Item Revision to Favorites:

• The superseded item revision will be displayed in Favorites.

Example Scenario:

• Item: 026355
• Item Revision A: Superseded
• Item Revision B: Superseded
• Item Revision C: Configured
• Revision Rule: Latest Working

Examples of Adding to Favorites:

1. Item 026355:

• Adding this item to Favorites will display Item Revision C (configured revision).

1. Item Revision 026355 Revision C:

• Adding this specific revision to Favorites will display Revision C.

1. Item Revision 026355 Revision C with a New Revision D:

• If you add Revision C and later create Revision D, the Favorites will update to show Revision D (new configured revision).

1. Item Revision 026355 Revision A:

• Adding this superseded revision will display Revision A in Favorites.

1. Item Revision 026355 Revision B:

• Adding this superseded revision will display Revision B in Favorites.

To remove an item from Favorites, open the configured item revision or the specific superseded revision and manage it from there.

Pinning Items and Revisions to Home

The Pin to Home feature follows the same rules as adding items to Favorites, offering a seamless experience between the two functionalities.

Examples of Pinning to Home:

1. Item 026355:

• Pinning this item to home will show Item Revision C (configured revision) on the home page.

1. Item Revision 026355 Revision C:

• Pinning this specific revision will display Revision C.

1. Item Revision 026355 Revision C with a New Revision D:

• If you pin Revision C and then create Revision D, the home page will update to show Revision D.

1. Item Revision 026355 Revision A:

• Pinning this superseded revision will display Revision A on the home page.

1. Item Revision 026355 Revision B:

• Pinning this superseded revision will display Revision B on the home page.

Conclusion

Managing data in Active Workspace is straightforward once you understand how to utilize its features effectively. By mastering object types, Favorites, and the Pin to Home functionality, you can enhance your workflow, ensuring quick access to the most relevant and current data. This not only saves time but also increases productivity, making Active Workspace an invaluable tool for any data-driven environment. Happy data managing!